✓ For Applicant Agencies
Table of contents
What needs to happen to vary your FSP
Video demonstration
What needs to happen to vary your FSP?
First of all, you need to contact your provider agency, and ask them to issue you a package variation request. They’ll attach it to your record and you’ll receive an email with a link to go and fill this form out. This form makes it very simple and easy to apply for variation. The form will be prefilled with information you’ve already provided before, allowing you to simply edit and make the changes that you need to.
Please watch the below video for more information.
Video demonstration
Transcript
You’ll see on the navigation panel over here that all of the pages when you first start are actually greyed out, you can’t access them. Selecting the areas the package that you need to vary, for example, the package cost items then enable the key areas of the form to turn on so that you can update them. That means you only ever need to worry about things that you actually need to change.
You’re able to also select adding documentation. If you’ve got some supporting documentation, you’re going to need to add in relation to the change you need to make.
You’ll need to provide a brief explanation of why you need to make the change and what it is you’re changing. You’ll also need to get client consent again, for any additional information in relation to the client that you need to add to make these changes. So for this scenario, let’s go and have a look at the package cost items.
The form will have instructions on every page to help you and guide you in terms of what you need to do. If you’re varying your package cost items, you’ll need to check every item so that the provider knows which you’re changing and which you’re keeping the same.
Let’s say in this scenario, the first item, repairs to broken doors and windows, we still need. So I am going to mark that as no change and move on to the next item. Again, if we look at the therapeutic interventions and the family violence counselling, let’s say we still need that for this package. Again, no change.
Coming down to the clothing uniform tools and equipment. Let’s say that we originally applied to get some uniforms for a job for this particular client, and that they are no longer able to take up that job and so don’t need the uniform any longer. You could mark this as no longer required and change the amounts down to zero. Don’t forget to also change the GST. The system does the calculations.
And another example might be where your original estimate for what you thought it might cost to get an item for example, furniture turns out to be a little bit less because you’ve been able to get that furniture on sale. So you might mark that as a reduced amount. Let’s change it to $1200. Again, don’t forget to change the GST.
The system has been totalling up all of the changes that you’ve made. Let’s say you need one more item. In this case we’ll mark it as a new item. And let’s say that we want to include a course.
If any of the changes that you’ve made result in additional questions, you’ll have those to answer on the additional questions page.
Coming across to the package cost items summary page we have now got a list of the final package, including all the changes that you’ve made. To view it a little bit more easily, you can click the maximise button. And here you can now see your package with the changes that you’ve made. The provider will also be able to see and quickly at a glance, be able to see which elements of the package you’ve changed.
You can add any additional supporting documentation that you might need in relation to the changes you’ve made, and then go ahead and submit your variation request. The provider can then assess your request online and let you know whether or not they’ve approved the changes to your package.